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Senior Occupancy Planner

Job Reference
TS_SOP
Department
Technology Solutions
Division
Employment Type
Permanent
Location

​Dell Ireland, Ovens, Cork, Ireland

HR Contact

​Please apply directly to Katie Bergin katie.bergin@eu.jll.com

Role Objectives

​To manage the supply, capacity and demand of a building, campus or region portfolio of space for a specific client at the business unit level.

Accountabilities

  • Lead weekly site space planning coordination meetings and summarize findings and recommendations for action or consideration by the client;
  • Develop migration plans and sequencing of group-level and individual moves;
  • Facilitates and/or resolves planning issues identified in the customer planning meetings;
  • Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
  • Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions;
  • Participates in Audits and Inventories (including seat assignments, occupancy, vacancy, labs & equipment);
  • Reviews monthly reports on occupancy, capacity, efficiency and utilization and verifies that all are accurate and current;
  • Measure, monitor and report cost saving and value added contributions;
  • Assist in developing site-specific Planning Strategies with Senior Leadership;
  • Track and report actual seat availability at the group and building level; conduct building audits to verify employee locations, furniture layout and room configurations are correctly noted on floor plans.  Perform monthly walkthroughs to keep floor plan updated within customized E-CenterOne System.
  • Report actual seat availability as compared to the actual and projected seat demand at the building level;
  • Participate in the development of budget and project timelines with internal team members.
  • As necessary, participate in project and move coordination planning meetings;
  • Prepares and reviews building specific stacking plans;
  • Reports the current supply and capacity, and forecasts inventory changes.

Interaction:

 

To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

  • Move Coordination team to review and approve moves, develop migration plans and conduct facility audits;
  • Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership's numbers and those collected at the group-level;
  • Corporate Real Estate to review and resolve planning forecasts, needs, concerns, and issues;
  • Collaborate with Project Management and Facility Management as related to the moves and migration of personnel that impact projects as a whole;
  • Project management to review stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy;
  • Work with other Sr. Occupancy Planners to ensure cross campus/portfolio strategy plans are developed.

Technology Proficient:

 

Ability to utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses:

  • Proficient in AutoCAD to produce test-fits and square foot calculations
  • Proficient in Archibus or in a current CAFM program
  • Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, etc.)
  • Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business.
  • Strong ability to work in all of the Microsoft Office suite software technology
  • Takes initiative, volunteers readily. Able to work independently with little supervision. Looks for and offers help when needed
  • Strong knowledge base of systems workstations; their capabilities and constraints.
Required Qualifications

  • Bachelor's Degree in Architecture, Construction Management, Design or related field
  • Minimum of 7 – 10 years' experience in facilities planning, furniture project management, furniture design or interior design in a corporate environment.  Experience with Life Sciences, a plus.
  • Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations.